Record Maintenance
Statutory Record Maintenance & Management
Transform record-keeping from a compliance burden into an audit-ready advantage. Avoid penalties and ensure seamless inspections.
Introduction and Value Proposition
Maintaining accurate and up-to-date statutory registers is not just a legal requirement under various labour laws; it is your first line of defense during inspections and audits. Incomplete or missing records are among the most common reasons for penalties. Manual record-keeping is prone to errors and incredibly time-consuming. PCS provides comprehensive record maintenance solutions, ensuring all your statutory registers are meticulously managed, audit-ready, and fully compliant, saving you time and mitigating risk.
Why Choose PCS?
● Expert Knowledge: We know exactly which registers are needed for your business and how to maintain them correctly.
● Accuracy & Reliability: Eliminate errors and ensure your records are always accurate and up-to-date.
● Audit-Ready: Be prepared for an inspection at any time, reducing stress and avoiding last-minute chaos.
● Focus on Core Business: Free up your HR and admin team to focus on strategic tasks instead of administrative record-keeping.
Key Challenges We Solve
● Multiple Registers: Juggling over 20 different statutory registers required by acts like the Factories Act, Shops Act, Payment of Wages Act, etc.
● Accuracy & Updates: Ensuring records are accurately filled and updated in real-time, which is difficult with manual processes.
● Inspection Readiness: The constant anxiety of being unprepared for a surprise inspection by labour authorities.
● Penalty Risk: High risk of significant penalties for non-maintenance or improper maintenance of statutory records.
Our Record Maintenance Services
Frequently asked questions:
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How long do we need to preserve statutory registers?
Most laws require registers to be maintained for a minimum of 3 to 5 years. Some, like PF records, require longer retention.
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Can we maintain digital or electronic registers?
Yes, electronic maintenance is permitted under most laws, provided they are tamper-proof and easily accessible for inspection.
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What is the penalty for not maintaining registers?
Penalties vary by act but can include significant fines for the company and even imprisonment for the responsible officer.
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